Criminal Background Checks
- Child Care -
Frequently Asked Questions
The North Carolina Child Care Law (General Statute 110-90.2) requires a criminal background check be conducted on all persons who work or provide child care in a licensed or regulated child care facility.
All individuals who reside in a family child care home and are age 16 and older must also complete a criminal background check, regardless of whether they are caring for children or not.
Each prospective child care operator and provider (which includes any household member, age 16 and older), must complete the criminal background check and have a valid CBC Qualification letter prior to:
A Criminal Background Check includes a check of the following:
How often must a criminal background check be completed?
A criminal background check must be completed every three years. The expiration date will be stated in your qualification letter. You should submit the criminal background check request prior to the expiration date to avoid an interruption in your employment.
What do I do if I become employed by another child care facility?
You will provide your new employer with a copy of your valid qualification letter. If you do not have a copy, you may call the CBC Unit and one will be mailed to you. A facility cannot hire you without having a qualification letter on file. Always maintain a copy of your qualification letter for your records to avoid delays from being hired.
Does the child care facility need to submit anything to the Division of Child Development and Early Education?
Owners/Directors must notify the Division when a new employee is hired or moves into the facility by submitting a Change of Information form to the Criminal Background Check Unit.
Multiple criteria are used when determining if an individual is qualified to work in licensed child care in NC.
To see the Criminal Background Check Review Policy, click HERE.
What do I need to complete the criminal background check application?
What do I submit to DCDEE to process my criminal background check?
Where do I submit my background check information?
DHHS Criminal Background Check Unit/Child Care Team
2201 Mail Service Center
Raleigh, NC 27699-2200
What happens if I get a new charge or conviction after being qualified?
All child care providers and household members who have incurred any pending charges, indictments or convictions (other than minor traffic offenses), since the last qualification letter was issued by the Division must notify the operator of such charges within five business days or before returning to work, whichever comes first. The operator must notify DCDEE within one business day of being notified. 10A NCAC 09 .2703.
Any new charges or convictions could result in a disqualification. In addition, if you have been placed on the Responsible Individual List (RIL), Child Maltreatment Registry (CMR), or the Sex Offender Registry (SOR) this will result in a disqualification.
If you operate a Family Child Care Home or a Center in a Residence and a household member has pending charges, is convicted, or is placed on any of the registries noted above, the result could be a disqualification.
What if I live in another state?
Applicants/providers who reside in another state are required to also submit a certified local history report from their state of residence. You must get a certified local history report from the Clerk of Superior Court of the Circuit or District Court in their county of residence, or the State Repository office for their state. The record check must reflect the providers legal and current first and last name and must be consistent with the name written on all other criminal record check forms. The county of residence must be consistent with the providers current address as shown on the other forms. This county or local check must have been done within the last 90 days (of date the forms are mailed to the Division). South Carolina residents may contact the State Law Enforcement Division (SLED) at www.sled.state.sc.us. Virginia residents may contact the Virginia State Police (VSP) at www.vsp.state.va.us. For other states, contact the county Clerk of Court, or the State Repository. Once obtained, the original certified local history report from the Clerk of Court, SLED, VSP, or State Repository office must be submitted to the Division. (Record checks from local law enforcement or other criminal records agencies are not acceptable and will delay the process if submitted.) Your application is not complete if the Criminal Background Check Unit does not receive a valid out of state report for you in your packet.
How do I contact the CBC Unit with questions?
1-800-859-0829 (In State)
For more detailed information see the link